Attendance in adverse weather conditions

Extract from conditions of service:

“The onus for attendance at work rests with the individual. Employees must not assume that payment will be made automatically for days on which they are unable to attend for work. In the event of being prevented from attending work employees must contact their supervisor to advise of the reasons for non attendance. Such notification must be made as early as possible in the working day and thereafter on a daily basis if the situation continues.

Having been contacted by an employee who cannot attend for work, the supervisor, having satisfied themselves (as far as is reasonably practicable) of the legitimacy of the reason, will note the employee’s circumstances and where appropriate advise the employee to report to the nearest accessible Council workplace.

Where an employee has pre arranged to take annual leave this will not be cancelled, even though had they not been on annual leave they would have been prevented from attending for work because of adverse weather conditions.

Requests for annual leave made by telephone on a day of adverse weather will be considered by departmental supervisors in the normal way, subject to the exigencies of the service.

In respect of employees covered by the Flexi time scheme the following conditions will apply:

  • During periods of adverse weather conditions, management may waive the application of the stipulated core times for staff attendance
  • Employees who are unable to attend work should use flexi-leave or annual leave
  • Credited time will not be afforded in respect of periods of non attendance unless weather conditions are so bad that the Chief Executive sanctions an early closure of all offices in the locality. In that event those employees at work will be credited to the normal end of the working day. Any employees not at work will not be affected by such a decision.

Any employee who incurs debit hours as a result of non attendance or attending on truncated days will be allowed to exceed the maximum debit provision of seven hours and will be required to make up the time over the next two accounting periods.”