Travel claim and subsistence guide for employees

Table of Contents 1.0    INTRODUCTION  This guidance has been developed, in consultation with the Joint Trade Unions to advise employees on the Councils travel and subsistence reimbursement rules, incurred as a result of travel on official business. The fundamental purpose of the scheme is to reimburse employees for additional expenditure reasonably incurred whilst undertaking […]

How to record you have checked employee Driving Licence and Insurance in iTrent  

https://mycouncilworks.co.uk/wp-content/uploads/2024/06/How-to-record-you-have-check-employee-DL-Insurance-1.webm Select Your Staff tab on the right-hand side of the home dashboard. The menu will open up and look like this and you’ll see your members of staff: If you click on any of your employees’ names, you will be shown this screen: Click on Person Checks, then Person Checks again. You will be […]

Managing Redirections

https://mycouncilworks.co.uk/wp-content/uploads/2024/06/Workflow-Redirections.webm As a manager you will use workflow redirections when you are on annual leave to ensure that any processes that require your authorisation are redirected to another manager in your absence in order not to delay authorisation. To view workflow redirections: Select Workflow Redirections on the right-hand side of the home dashboard. You’ll be […]

Logging into HR Online Manager Self Service

Table of Contents Single Sign On (SSO) https://mycouncilworks.co.uk/wp-content/uploads/2024/06/Logging-In-using-SSO.webm This feature allows employees with council accounts to be readily authenticated using an employee’s user I.D and password to access iTrent while using a council device on our network. How it works: iTrent will interact with our Azure AD (network user and security solution), and if the […]

Logging into HR Online Employee Self Service

Table of Contents Single Sign On (SSO) https://mycouncilworks.co.uk/wp-content/uploads/2024/06/Logging-In-using-SSO.webm This feature allows employees with council accounts to be readily authenticated using an employee’s user I.D and password to access iTrent while using a council device on our network. How it works: iTrent will interact with our Azure AD (network user and security solution), and if the […]

How to Submit Additional Hours Claims in iTrent

Table of Contents https://mycouncilworks.co.uk/wp-content/uploads/2024/06/How-to-Submit-Expenses-Claims-in-iTrent.webm From the Home Dashboard: See Time & expenses tab Click Add claim Alternatively, you can click My pay on the left-hand side of the screen and then click Time & expenses at the top of the screen. Once you click Add claim, you will be taken to the screen below: You’ll […]

How to Claim Mileage and Expenses in iTrent

NOTE:  This guide will explain how to claim Expenses in iTrent but should you require any information or guidance about what you can claim including any thresholds can be found here –  Travel claim and subsistence guide for employees https://mycouncilworks.co.uk/wp-content/uploads/2024/06/Claim-Expenses.webm From the Home Dashboard: See Time & expenses tab Click Add claim Alternatively, you can […]

Authorise Claims

https://mycouncilworks.co.uk/wp-content/uploads/2024/06/Authorise-Claims-in-HR-Online.webm

Extending or Ending Temporary Hours Changes in iTrent

https://mycouncilworks.co.uk/wp-content/uploads/2024/06/How-to-extend-a-temp-arrangement.webm NOTE:  This guidance should be used if you are extending or ending a temporary change to a contract e.g. reducing/increasing someone’s hours.  It should NOT be used to extend a temporary contract – please see Extending Temporary Contract guidance to do this. Select Your Staff tab on the right-hand side of the home dashboard. […]