Changes to your annual leave

Update written in chalk on a blackboard

From 1 January 2024, you will see a change in how your annual leave is calculated. There is no change to your overall entitlement or the way you apply for leave. From next year, your annual leave allocation will appear in hours, not days.

Why are we changing this?

As part of Connect for Success, we are looking at ways to make every day working easier. Just now, some colleagues who work different hours each day, already have leave calculated in hours.

As we are introducing a new HR and payroll system, we want to make it easier to calculate annual leave automatically for everyone rather than doing this manually. This will avoid any confusion, avoid errors and make it a simpler process.

What do I need to do?

There is no change to your entitlement or the way you apply for leave. You need to book this in the normal way – in full or half shifts.

You can carry over any hours remaining at the end of the leave year that don’t add up to a half shift to the following leave year. Your new annual leave entitlement will update to hours in My Options, if you use it, or by your line manager if you still record annual leave manually.

Calculating your leave

To work out your entitlement in hours you can use the new calculator and guidance on the Hub.

Line Managers

Please make sure your teams are aware of this change. If you do not use My Options to manage your employee’s leave, please update your manual leave cards to reflect this change.

You can find updated annual leave tables on the Hub or if you have colleagues who work part time hours, you can use the calculator to find out their entitlement.

There is also a new way of calculating leave entitlement when someone starts or leaves the council. Please check the calculator to advise on how much leave someone has for the year when they leave.

Further Support

If you have any questions regarding this then please contact HR&OD on the advice line – 01546 605513.

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