Forms is a web based app which allows you to build quick data gathering forms and surveys via an intuitive build.
These forms are for internal use only, at the moment. The forms can be used for various types of data gathering from basic surveys, new employee on boarding forms, checklists, team/ company polls, etc.
The forms can even be used during a Teams meeting to capture and display responses in real time. The responses to the form can been seen onscreen, in various chart, s or exported to an Excel spreadsheet.
Guidance on the use of Forms
The full guidance is available here –
Forms Guidance
The main points to note are
Do:
- Use Forms for surveys, quizzes etc within the organisation
- Avoid asking for personal information if possible
- Complete the information governance check if you are considering including external parties, or asking for personal information
- Delete data you no longer require
- Consider responsibilities in terms of access to information legislation – FOI and data protection – any content held would need to be considered if it falls within the scope of a request.
Don’t:
- Ask for any sensitive personal (special category) data within Forms
- Share Forms externally without seeking advice first
- Keep data forever, make sure you delete Forms no longer required
Help Topics
Introduction to Forms
Create a new form
Send out a form
Review the results from your form
Use branching logic in your form
Add sections to your form
