Headings and Lists

Headings

DO

DO NOT

  • Make use of the pre-set heading styles in Word (see below). These can be adjusted to meet the styles/colour scheme of your document.
  • Use larger text and bolding/underlining to define a heading structure.
  • Skip heading levels, for example from H2 to H4.

Things to remember

  • Clear headings can help to make Word documents easier to navigate and meet accessibility standards.
  • Screen reader users can skim the document by just reading a list of headings. This makes it easier for the user to find what they want. This only works if the author has enabled heading styles, as screen readers and text-to-speech tools can recognise them.
  • Do not skip heading levels, for example from H2 to H4. Screen reader users may navigate using a list of headings – a missed heading level can make this confusing.
  • Your document title should be Heading 1 so there should only be one Heading 1 in the document, the rest should start at Heading 2.

For a more detailed explanation please refer to the Microsoft guidelines on how to create accessible headings.

Lists

DO

DO NOT

  • Use bullets and ordered (e.g. numbered) lists
  • Make use of the bullet and numbering libraries to assign styles to lists.
  • Use images, clip-art, etc to create lists.

Ordered lists

Bulleted lists

For a more detailed explanation please refer to the Microsoft guidelines on how to create accessible lists.