OneDrive is a secure online file storage tool. From November 2021, H:drives are being replaced with OneDrive, and ICT will be contacting users identified for migration. Guidance documents covering how to use OneDrive, and what OneDrive should be used for, can be found using the links below.
If you’re not sure what to do with the files you currently hold in your H:drive, please read the OneDrive Guidance which provides information about the type of information we’re expecting OneDrive to be used for.
Once you’ve read the guidance document, if you have further concerns or questions about the information currently stored in your H:drive and where it should go, here is some background information and suggestions which may help:
H:drives, and the replacement application – OneDrive – are intended as personal storage areas, and shouldn’t become a place for storing records or important work-related information. The reason they shouldn’t be used for storing work-related information is to ensure the Council is meeting it’s obligations under the Data Protection Act 2018, the Public Records (Scotland) Act 2011, and access to information legislation – and also to ensure colleagues who should have access to information can do so.
Individual teams and services will have different ways of managing and working with information, and will use different systems and storage areas. Some of the main information storage places are:
When thinking about storing information in OneDrive, you should consider the following points:
If the answers are yes to any of these questions, it’s likely that OneDrive is not the appropriate place for the information, and you should consider whether the network drive, sharepoint, or another system would be suitable.
There may be some cases that need further thought and investigation, and the Compliance and Regulatory team within Legal and Regulatory Support may be able to assist:
Fiona Anderson – Compliance and Regulatory Officer
Iain Jackson – Governance, Risk and Safety Manager
For technical questions about OneDrive, please contact the ICT Service Desk