OneNote is a personal productivity tool, which gives you the ability to record typed notes, draw simple diagrams, pictures and tables.  You can have multiple notebooks, with multiple sections and pages.

It is a great place to jot down notes to yourself and store links you want to use again.

While there are a number of different versions, you should be using the one from the MS365 Homepage so go here ( Microsoft Office Home) and then on the left hand side of the window, click on the OneNote.

Guidance on the use of OneNote

The full guidance is available here –

The main points to note are


  • Use OneNote for your own note taking
  • Manage any information you need to store in OneNote appropriately
  • Ensure you do not store any client or customer personal data in OneNote
  • Know where to store records and information within your service – contact your information management rep, or your manager, if you are not sure
  • Delete any information you no longer need
  • Check out the Microsoft guides to learn how to use OneNote effectively
  • Check sharing setting on your notebooks


  • Use OneNote as a storage area for formal work-related records – If you don’t have an appropriate place for certain data, speak to your manager or information management service rep for advice
  • Use OneNote to store any client or customer personal data
  • Use the desktop version (either 2016 or for Windows 10) – make sure you are using the online version accessed from the Microsoft 365 Homepage

Help topics

Quick start

Introduction to One Note

How to take notes

How to format notes

How to draw and sketch

How to stay organised