Using chat on Teams

Here you will information to help with using the ‘Chat’ function within Microsoft Teams.

Six things to know about chat in Microsoft Teams

Chat is at the centre of whatever you do in Teams. From individual chats with just one other person to group chats and conversations in channels, chat has you covered. 

Find out the top six things to know about chat.

Starting a chat

In Microsoft Teams, users can create both one-on-one chats as well as group chats. Find out more information on how to do this.

Sending a message to a channel in Teams

When you go to any channel in Teams the first tab you’ll see is Posts. Think of this as one big group conversation. Everyone who has access to the channel can see the messages on the Posts tab. Read more about sending a message to a channel.

Hide, unhide, mute or pin a chat

While you can’t delete a chat in Teams, you can hide it from your chat list or mute it so you stop getting notifications. Read more about how to hide, mute or pin a chat.

Share your screen in a chat

When you are chatting with one or more people in Teams, you can share your screen. When you’re chatting with one or more people in Teams, you can instantly share your screen. Go to the chat controls in the upper-right corner and select Share.  Share your screen in a chat in Teams (microsoft.com)

The other participants in the chat will receive a notification asking them to accept your screen share. Once they do, they’ll be able to see your screen and continue the chat.

When you’re done sharing, go to your meeting controls and select Stop sharing.

Create, edit or delete a contact group

Organise your contacts into groups to find them more easily.

Do your one-on-ones in Teams

Got lots of one-on-one meetings? Maybe you manage people, or you sync regularly with key colleagues. Whether you meet online in Teams or face-to-face, Teams can help keep things organised. Read more about one-on-one meetings.