Microsoft Teams is an app within the Microsoft 365 suite of products that brings colleagues and partners together in a single shared virtual workspace, for real time collaboration, communication, file and app sharing all in one place.
Within one window, you can use a variety of tools to help you work more effectively.
In Teams users can:
Within Microsoft Teams there are three user roles; Owners, Members and Guests
Team Owners can add and remove members, add guests if permitted, change team settings and handle administrative tasks. There should be multiple owners in any team.
Members are the people in the team. They can view and usually upload and change files. They also do the usual sorts of collaboration that the team owners have permitted.
Guests are people from outside of the Council who are invited to join the team. The ability to add guest users to Team sites has been restricted as a security measure but this will not affect those sites with existing guest access.
As a Team Owner you will need to manage your Teams on a day to day basis. This involves:
One of the features of MS Teams, is having meetings by audio and video. This function is very much like Skype although offers enhanced features.
In a Teams meeting you can:
MS Teams will eventually replace Skype. For the moment the Council will continue to run both apps.
You can either make a quick audio call, or you can set up an audio or video meeting through your calendar. Attendees simply click on the link in your meeting invite.
Any Teams meeting or call can be recorded to capture audio, video, and screen sharing activity. The recording happens in the cloud and it is saved so you can share it securely across the organisation.
All users should consent to the recording prior to the start of the meeting.
Chat is at the centre of whatever you do in Teams. From individual chats with just one person to group chats and conversations in channels.
When you go to any channel in Teams the first tab you’ll see is Posts. Think of this as a one big group conversation. Everyone who has access to the channel can see messages on the Posts tab.