As you may know, we are migrating our core ICT systems to Microsoft 365. This is designed to make simple day-to-day tasks easier and to help us work together and more efficiently across the council.
As part of that migration, your H: drive is being replaced by OneDrive, part of the MS365 suite.
Why are we changing to OneDrive?
Moving to OneDrive makes it easier for you to find and store information, and to keep sensitive documents, that are not securely stored elsewhere. It also eases backup costs on our current systems.
We can make the most of other MS365 apps by using OneDrive, including the ability to easily share documents with colleagues in other teams and save recordings from Teams meetings.
Once you migrate over, the OneDrive icon will appear in your file explorer menu alongside your other drives.
What do I need to do?
To help you get as much benefit as possible from the move, please look at what is currently stored on your H:drive and decide:
- What can I delete?
- What do I need to keep?
Your H: drive should only hold files containing either your personal information, or third party information that is not able to be stored securely elsewhere on a recognised system.
Documents should only be held for as long as necessary, and in accordance with information asset register guidance and GDPR. If you have files/documents that do not fall under any of these categories, please either move them to another drive or delete if no longer required.
Over the next few weeks, you will be contacted by our ICT team to let you know when your H drive will be moving to One Drive and what steps you need to take next.
Many employees make little or no use of their H:drive, so the ICT team will contact them first, allowing more time for people with fuller H:drives to prepare for the move.
What happens if I don’t do anything?
The migration is happening in stages across the organisation. We want to give you time to carry out housekeeping in your H:drive.
- ICT will notify you with dates for your migration and details on what to do
- You will have 2 weeks to delete or move any files
- After this date, your H:drive will be available in read only format
- After 2 weeks, your H:drive will be removed
We realise this will take some effort at this stage but it will be worth it – MS365 is designed to help us work easily and efficiently, work together right across the council and most importantly make our working lives a lot easier!
If you have any questions, please contact the IT service desk. 01546604060
Thank you for your help
Head of Customer Support